Legal & Regulatory Violations caused by NOT destroying Information
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(see legend)
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Direct Violation |
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Cond. Violation |
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B |
C |
D |
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F |
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| Account Data |
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| Banking Info & Docs |
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| Brainstorming Notes |
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| Cancelled Checks |
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| Copies of Checks |
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| Customers' Addresses |
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| Customers' Names |
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| Drafts of Contracts |
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| Drafts of Letters |
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| Drafts of Proposals |
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| Education Records |
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| Employee Info |
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| Insurance Info |
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| Internal Memos |
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| Loan Info |
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| Market Analysis |
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| Medical Info |
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| Mis-Aligned Forms |
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| Mis-Printed Copies |
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| Obsolete Contracts |
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| Obsolete Records |
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| Patient Billing Info |
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| Patient Names |
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| Payroll Info |
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| Phone Logs |
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| Phone Messages |
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| Purchase Orders |
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| Sales Calls Reports |
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| Sales Info |
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| Shipping Data |
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| Soc. Sec. Numbers |
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| Supplier Info |
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| Training Info |
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| Visitor Logs |
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| A |
- HIPPA |
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- Gramm/Leach/Bliley |
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- Privacy Act |
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- Economic Espionage Act |
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- Trade Secret Protections |
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- I.D. Theft Laws |
| G |
- Implied Contract Breach |
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WHY HAVE A SHREDDING PROGRAM?
- In the last five years, 90 percent of all companies prosecuted under the Data Protection Act were found guilty.
- Dunn's Review estimates that corporate espionage costs U.S. businesses over seven billion in losses annually.
- The U.S. Department of Justice estimates that an average of 34,000 property crimes, including the theft of confidential material, occurs every day.
- Information thefts are caught only 2 percent of the time and cost businesses an average of $800,000 per instance.
- Governments and Regulators are now enforcing document security more than ever before.
- Dumpster Diving has become "Investigative Journalism 101". With all of the privacy compliance laws, it's the first place reporters look when they are trying to grab a quick headline (and possibly ruin your public image). Chances are your company does not have a security guard watching your dumpsters. iSHRED will work with you to develop a program that will ensure your company's documents are shredded of in a secure manner.
IT'S THE LAW
Discarding documents which have not been shredded can violate the following laws and regulations (see chart)
- HIPAA - Health Insurance Portability and Accountability Act
- GLBA - Gramm Leach Bliley Act
- Privacy Act
- EEA - Economic Espionage Act
- UTSA - Uniform Trade Secrets Act
- ID Theft Laws
- FACTA - Fair and Accurate Credit Transactions Act
INCIDENTAL RECORDS
Incidental records can comprise as much as 60% of the waste generated in an office environment. These documents are often discarded without any acknowledgement of their creation, or any policy regarding their proper retention and distruction.
With iSHRED locking consoles and security containers, we can develop a secure shredding solution tailored to your company's needs.
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